Hackathon Participant Badge Generator with QR Code, PDF & Email Delivery

Description

Title

Hackathon Participant Badge Generator with QR Code & Email Delivery

Description

A fast, reliable, and fully automated workflow that generates professional participant badges for hackathons, tech events, and workshops — complete with unique Badge ID, QR verification, PDF output, and email delivery.

This workflow takes any simple registration input and transforms it into a verified, branded participant badge in under 10 seconds.

What this workflow does

Accepts event registrations via a POST Webhook (name, email, event, team, role).
Performs input validation and disposable/fake email detection using VerifiEmail.
Creates a unique Badge ID (e.g., HACK-2025-1763560499-AB3XYF).
Generates a public verification URL and QR code for check-in.
Builds a high-resolution badge (1056×816px) with event branding, logo, gradient background, and QR code.
Converts the HTML badge design into a print-ready PDF using PDFMunk (htmlcsstopdf).
Sends a beautiful HTML email via Gmail that includes:

Inline badge preview (visible immediately)
Attached PDF badge
Verification URL + Badge ID
Logs all badge metadata to Google Sheets for audit and check-in tracking.
Returns a clean JSON success response to the caller.

Use Cases

Ideal for:

Hackathons & tech conferences
Engineering fests & competitions
Workshops, meetups, bootcamps
Any event requiring verified digital badges with QR check-in

Key Features

Real-time email verification** blocks fake/disposable registrations.
QR code check-in** powered by a reliable public QR API.
Fully customizable badge design** — swap logos, colors, fonts easily.
Inline email preview** means participants see their badge instantly.
Complete event log** stored in Google Sheets with timestamps, PDF links, and verification URLs.
Extendable** (add Slack alerts, Drive uploads, role-based templates, etc.)

Setup Instructions (5 Minutes)

Add your credentials:

VerifiEmail
PDFMunk (HTML → PDF)
Gmail
Google Sheets
Update your:

Logo URL
Verification domain
Activate the workflow and start sending POST requests to the Webhook.
Badges will be generated and emailed automatically — no manual work needed.

Why this workflow is special

It’s built for speed, reliability, visual quality, and zero manual overhead.
Participants receive a sleek, branded badge instantly, organizers get automated logs, and your event gets a professional identity.

Perfect for teams who want enterprise-grade badge automation without writing a single line of code.

Tags

hackathon, badge, qr-code, pdf, email, gmail, automation, participant, event, check-in, google-sheets