Send pre-meeting Slack briefings using Google Calendar, Notion, GitHub, and Jira

Description

This n8n template from Intuz provides a complete and automated solution for preparing and delivering context-rich briefings directly to attendees before every meeting.

It acts as an AI-powered executive assistant, gathering relevant information from all your key work tools to ensure everyone arrives prepared and aligned.

Who's this workflow for?
Engineering Managers & Team Leads
Product Managers & Project Managers
Scrum Masters & Agile Coaches
Any team that holds regular status, planning, or technical meetings.

How it works

1. Trigger on New Calendar Event: The workflow starts automatically whenever a new meeting is created in a designated Google Calendar.

2. Fetch Previous Context: It immediately connects to Notion to retrieve the notes from the most recent past meeting, ensuring continuity.

3. Wait for the Right Moment: The workflow calculates a time 15 minutes before the meeting's scheduled start and pauses its execution until then.

4. Gather Real-Time Project Data: Just before the meeting, the workflow wakes up and:
Extracts keywords from the meeting title.
Searches GitHub for recent Pull Requests (PRs) relevant to those keywords.
Searches Jira for any tickets or issues that match the meeting's topic.

5. Build the Intelligent Briefing: It assembles all the gathered information—previous notes from Notion, current PRs from GitHub, and relevant tickets from Jira—into a single, beautifully formatted Slack message.

6. Deliver to Each Attendee: The workflow identifies all attendees from the Google Calendar invite, finds their corresponding Slack profiles via email, and sends the personalized briefing as a Direct Message (DM) to each one, ensuring everyone is prepared just in time.

Key Requirements to Use This Template
1. n8n Instance: An active n8n account (Cloud or self-hosted).
2. Google Calendar Account: To trigger the workflow on new events.
3. Notion Account: With a dedicated database for storing meeting notes.
4. GitHub Account: To search for relevant pull requests.
5. Jira Cloud Account: To search for relevant project tickets.
6. Slack Workspace & App: A Slack workspace where you have permission to install an app. You will need a Bot Token with the necessary permissions.

Setup Instructions
Google Calendar Trigger:
In the "Capture New Google Calendar Event" node, connect your Google Calendar account and select the calendar you want to monitor.

Notion Connection:
In the "Get Last Meeting Notes" node, connect your Notion account.
Select the Notion Database ID that contains your meeting notes.

GitHub & Jira Connections:
In the "Get PRs from Repo" node, connect your GitHub account and select the repository to search.
In the "Get Jira Issues Related to Meeting" node, connect your Jira Cloud account. You can customize the JQL query if needed.

Slack Configuration (Crucial Step):
Create a Slack App: Go to api.slack.com/apps, create a new app, and install it to your workspace.
Set Permissions: In your app's "OAuth & Permissions" settings, add the following Bot
Token Scopes: chat:write (to send messages) and users:read.email (this is critical for looking up attendees). Reinstall the app to your workspace.
Get Bot Token: Copy the "Bot User OAuth Token" (it starts with xoxb-).
Connect in n8n:
In the "Get User Slack Info from Email" node, click "Header Parameters" and replace {{ slack oauth token }} with your actual Bot Token.
In the "Send Meeting Context in Slack DM" node, connect your Slack credentials using the same Bot Token.

Activate the Workflow:
Save the workflow and toggle the "Active" switch to ON. Your automated pre-meeting bot is now live!

Connect with us
Website: https://www.intuz.com/n8n-workflow-automation-templates
Email: [email protected]
LinkedIn:
https://www.linkedin.com/company/intuz
Get Started: https://n8n.partnerlinks.io/intuz

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