Turn YouTube meeting recordings into Notion notes with AI Agent, deAPI & Slack

Description

Who is this for?

Teams who upload meeting recordings to YouTube (unlisted or private) and want automated notes
Project managers who need to track action items across recurring meetings
Remote teams who want searchable, structured meeting notes in Notion
Content teams repurposing recorded calls into documentation

What problem does this solve?

Meeting notes are either rushed, incomplete, or never written at all. This workflow removes that bottleneck — upload a recording to YouTube and get a structured Notion page with summary, action items, decisions, and key topics, plus a Slack notification, all within minutes.

What this workflow does

Monitors a YouTube channel via RSS for new video uploads
Transcribes the video using deAPI (Whisper Large V3) directly from the YouTube URL — no file download or size limits
AI Agent analyzes the transcript and extracts a title, summary, action items, decisions, and key topics
Creates a structured meeting notes page in a Notion database
Posts the summary and action items to a Slack channel

Setup

Requirements

n8n instance** (self-hosted or n8n Cloud)
deAPI account for video transcription
Anthropic account for the AI Agent
Notion workspace with a meeting notes database
Slack workspace

Installing the deAPI Node

n8n Cloud: Go to **Settings → Community Nodes and toggle the "Verified Community Nodes" option
Self-hosted: Go to **Settings → Community Nodes and install n8n-nodes-deapi

Configuration

Add your deAPI credentials (API key + webhook secret)
Add your Anthropic credentials (API key)
Set the Feed URL in the RSS trigger to your YouTube channel's RSS feed: https://www.youtube.com/feeds/videos.xml?channel_id=YOUR_CHANNEL_ID
Add your Notion credentials and set the Database ID in the Notion node
Add your Slack credentials and set the Channel in the Slack node
Ensure your n8n instance is on HTTPS

How to customize this workflow

Change the AI model**: Swap Anthropic for OpenAI, Google Gemini, or any other LLM provider
Adjust the note structure**: Modify the AI Agent system message to extract different fields (attendees, follow-up date, sentiment, etc.)
Change the trigger**: Replace the RSS trigger with a Google Drive trigger or form upload for non-YouTube recordings
Change the output destination**: Replace Notion with Google Docs, Confluence, or Airtable
Change the notification**: Replace Slack with Microsoft Teams, email, or Discord
Monitor multiple channels**: Duplicate the RSS trigger or use multiple feed URLs to track several YouTube channels