Bulk create Google Calendar events from Google Sheets

Description

✅ What This Workflow Does

This workflow automates the process of creating Google Calendar events from a Google Sheet. It ensures each row in the sheet is evaluated for its current status and:
Creates new events in Google Calendar for rows marked as pending or failed.
Updates the Google Sheet with the result: Created, Failed, or Duplicate.
Handles errors gracefully and prevents duplicate event creation.

🛠️ How It Works

Manual Trigger: Start the workflow.
Read Sheet: Fetch all rows from the configured Google Sheet.
Check Status:
If status is pending or failed, continue to event creation.
If already created, update sheet as duplicate.

Create Event: Attempt to create a Google Calendar event using the row’s data.

Check for Errors:
If the creation succeeds, update the sheet as Created.

If it fails, update the sheet as Failed.

Update Sheet: Reflect the result (Created, Failed, Duplicate) for each row.

This ensures a reliable workflow where the Google Sheet and Google Calendar remain synchronized without manual intervention.

🧰 Setup Requirements

To run this workflow, you need:
n8n account with workflow access.

Google Sheets OAuth2 credentials connected to your Google Sheet.

Google Calendar OAuth2 credentials connected to the target calendar.

A properly formatted Google Sheet with columns for event details (see below).

The workflow nodes must be authorized to read and write to both Google Sheets and Google Calendar.

🧩 Key Features

Manual Trigger: Start the workflow anytime.

Google Sheets Read/Write: Reads event data and updates status after processing.

Google Calendar Integration: Automatically creates events.

Error Handling: Detects errors during event creation and logs them in the sheet.

Duplicate Prevention: Rows already processed are marked as duplicates.

Dynamic Data Mapping: Pulls event details directly from the sheet to Google Calendar.

📂 Input Spreadsheet Format

The workflow expects a sheet with the following columns:
|summary|start|end|description|location|attendees|status|
|-|-|-|-|-|-|-|-
|Meeting A|2026-03-20T10:00:00+08:00|2026-03-20T11:00:00+08:00|Client discussion|Google Meet|[email protected]|pending
|Meeting B|2026-03-21T10:00:00+08:00|2026-03-21T11:00:00+08:00|Client discussion|Zoom|[email protected],[email protected]|pending
|Meeting C|2026-03-22T10:00:00+08:00|2026-03-22T11:00:00+08:00|Client discussion|Google Meet|[email protected]|created