Sync Notion to Clockify including Clients Projects and Tasks

Description

Purpose

This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks.

Demo & Explanation

How it works

On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference
Potential differences are then applied to Clockify
If an item has been archived or closed in Notion, it is also marked as archived in Clockify
All entities are processed sequentially, since they are related hierarchically to each other
By default this workflow runs once per day or when called via webhook (e.g. embedded into a Notion Button)

Prerequisites

A set of Notion databases with a specific structure is required to use this workflow
You can either start with this Notion Template or adapt your system based on the requirements described in the big yellow sticky note of this workflow template

Setup

Clone the workflow and select the belonging credentials
Follow the instructions given in the yellow sticky notes
Activate the workflow

Related workflows:

Backup Clockify to Github based on monthly reports
Prevent simultaneous workflow executions with Redis