Lead Tracking System for HubSpot with Automated Notifications via Gmail & Slack

Description

🎯 Project Purpose

This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is:

Properly recorded and time-stamped in a structured format
Automatically communicated to the sales or support team
Ready for follow-up, with a reminder system in place

It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their lead intake process.

🛠️ Tools & Technologies Used

Google Forms / Web Form** – Frontend for capturing leads
Google Sheets** – Central database for storing lead information
n8n** – Automation platform that connects and coordinates all services
Gmail** – Handles email notifications for new leads
Slack* *(optional) – Provides instant team notifications
Date & Time nodes** – Tracks and manages lead response timing
Conditional (IF) nodes** – Filters out duplicate and incomplete entries

🔄 Workflow Overview

✨ Key Features

✅ No-code integration using n8n
✅ Instant alerts via Gmail and/or Slack
✅ Google Sheets as an easily accessible backend
✅ Modular design — easy to expand with CRM tools (like HubSpot)
✅ Clean JSON structure and logic, beginner-friendly

📈 Possible Improvements

Add email validation via external API (e.g., NeverBounce, Hunter)
Integrate with a CRM for deeper automation
Add lead scoring based on answers
Include automatic follow-up emails after X days
Schedule weekly summary reports via email

🧑🏻‍💻 Creator Information
Developed by: Adem Tasin
Adem T.

🌐 Website: Dataplusminus+-
📧 Email:[email protected]
💼 LinkedIn: Adem Tasin