Automate Daily YouTrack Task Summaries to Discord by Assignee

Description

Daily YouTrack In-Progress Tasks Summary to Discord by Assignee

Keep your team in sync with a daily summary of tasks currently In Progress in YouTrack — automatically posted to your Discord channel.

This workflow queries issues, filters them by status, groups them by assignee and priority, and sends a formatted message to Discord. It's perfect for teams that need a lightweight, automated stand-up report.

> 📝 This workflow uses Discord as an example. You can easily replace the messaging integration with Slack, Mattermost, MS Teams, or any other platform that supports incoming webhooks.

Use Case

Remote development teams using YouTrack + Discord
Replacing daily stand-up meetings with async updates
Project managers needing quick visibility into active tasks

Features

Scheduled** daily execution (default: weekdays at 09:00)
Status filter**: only issues marked as In Progress
Grouping** by assignee and priority
Custom mapping** for user mentions (YouTrack → Discord)
Clean Markdown output** for Discord, with direct task links

Setup Instructions

YouTrack Configuration

Get a permanent token:
Go to your YouTrack profile → Account Security → Authentication
Create a new permanent token with "Read Issue" permissions
Copy the token value

Set the base API URL:
Format: https://yourdomain.youtrack.cloud/api/issues
Replace yourdomain with your actual YouTrack instance

Identify custom field IDs:
Method 1: Go to YouTrack → Administration → Custom Fields → find your "Status" field and note its ID
Method 2: Use API call GET /api/admin/customFieldSettings/customFields to list all field IDs
Method 3: Inspect a task's API response and look for field IDs in the customFields array
Example Status field ID: 105-0 or 142-1

Discord Configuration

Create a webhook URL in your Discord server:
Server Settings → Integrations → Webhooks → New Webhook
Choose target channel and copy the webhook URL
Extract webhook ID from URL (numbers after /webhooks/)

Environment Variables & Placeholders

| Placeholder | Description |
|-------------|-------------|
| {{API_URL}} | Your YouTrack API base URL |
| {{TOKEN}} | YouTrack permanent token |
| {{FIELD_ID}} | ID of the "Status" custom field |
| {{QUERY_FIELDS}} | Fields to fetch (e.g., summary, id) |
| {{PROJECT_LINK}} | Link to your YouTrack project |
| {{USER_X}} | YouTrack usernames |
| {{DISCORD_ID_X}} | Discord mentions or usernames |
| {{NAME_X}} | Display names |
| {{WEBHOOK_ID}} | Discord webhook ID |
| {{DISCORD_CHANNEL}} | Discord channel name |
| {{CREDENTIAL_ID}} | Your credential ID in n8n |

Testing the Workflow

Test YouTrack connection:
Execute the "HTTP Request YT" node individually
Verify that issues are returned from your YouTrack instance
Check if the Status field ID is correctly filtering tasks

Verify filtering:
Run the "Filter fields" node
Confirm only "In Progress" tasks pass through

Check message formatting:
Execute the "Discord message" node
Review the generated message content and formatting

Test Discord delivery:
Run the complete workflow manually
Verify the message appears in your Discord channel

Schedule verification:
Enable the workflow
Test weekend skip functionality by temporarily changing dates

Customization Tips

Language**: All labels/messages are in English — customize if needed
User mapping**: Adjust assignee → Discord mention logic in the message builder
Priorities**: Update the priorityMap to reflect your own naming structure
Schedule**: Modify the trigger time in the Schedule Trigger node
Alternative platforms**: Swap out the Discord webhook for another messaging service if preferred