Manage Emails via WhatsApp with Gmail, GPT and Voice Recognition
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Floyd Mahou
Description
🔍 How it works
This workflow turns WhatsApp into a smart email command center using AI.
Users can speak or type instructions like:
"Send a follow-up to Claire”
"Write a draft email to Claire to confirm tomorrow’s meeting at 5 PM”
"What is the name of Claire's firm?”
The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message.
⚙️ Key Modules Used
WhatsApp Business Webhook (Meta)
OpenAI Whisper (voice transcription)
GPT (intent + content generation)
Gmail (search, draft, send)
Airtable (contact lookup + memory logging)
🧠 Memory Layer (Optional)
The agent logs key fields in Airtable:
Recipient email
Company / job title
And more...
This creates a lightweight "gut memory” so the agent feels context-aware.
🗺️ Setup Steps
Connect WhatsApp Business API (via Meta Developer Console)
Add OpenAI and Gmail credentials in n8n
Link your Airtable base for contacts and logging
🧩 Best Use Cases
Hands-free email reply while commuting
Fast Gmail access for busy consultants / solopreneurs
Custom business agents for service-based professionals
⏱️ Estimated Setup Time
30–60 minutes
✅ Requirements
WhatsApp Business Cloud access
OpenAI API Key
Gmail or Google Workspace
Airtable account (free plan OK)
n8n instance (cloud or self-hosted with HTTPS)