Extract Physician Orders from Documents to Google Sheets with VLM Run AI

Description

Process Physician Orders into Google Sheets with VLM Run AI Extraction

What this workflow does

Monitors Google Drive for new physician order files in a target folder
Downloads the file automatically inside n8n for processing
Sends the file to VLM Run for AI transcription and structured data extraction
Parses healthcare-specific details from the healthcare.physician-order domain as JSON
Appends normalized attributes to a Google Sheet as a new row

Setup

Prerequisites: Google account, VLM Run API credentials, Google Sheets access, n8n.
Install the verified VLM Run node from the n8n node list, then click Install. Once installed, you can integrate it directly in your workflow.

Quick Setup:

Create the Drive folder you want to watch and copy its Folder ID
Create a Google Sheet with headers such as:
timestamp, file_name, file_id, mime_type, size_bytes, uploader_email, patient_name, patient_dob, patient_gender, patient_address, patient_phone_no, physician_name, physician_phone_no, physician_email, referring_clinic, diagnosis, exam_date, form_signed_in, …other physician order fields as needed
Configure Google Drive OAuth2 for the trigger and download nodes
Add your VLM Run API credentials from VLM Run Dashboard to the VLM Run node
Configure Google Sheets OAuth2 and set Spreadsheet ID + target tab
Upload a sample physician order file to the Drive folder to test, then activate

Perfect for

Converting physician order documents into structured, machine-readable text
Automating extraction of patient, physician, and clinical details with VLM Run
Creating a centralized archive of orders for compliance, auditing, or reporting
Reducing manual data entry and ensuring consistent formatting

Key Benefits

End-to-end automation** from Drive upload to structured Google Sheets row
AI-powered accuracy** using VLM Run’s healthcare-specific extraction models
Standardized attribute mapping** for patient and physician records
Instantly searchable archive** directly in Google Sheets
Hands-free processing** once the workflow is activated

How to customize

Extend by adding:

Attribute-specific parsing (e.g., ICD/CPT diagnosis codes, insurance details)
Automatic classification of orders by specialty, urgency, or exam type
Slack, Teams, or email notifications when new physician orders are logged
Keyword tagging for fast filtering and downstream workflows
Error-handling rules that move failed conversions into a review folder or error sheet