Process Shopify Lead Emails from Gmail to HubSpot Contacts and Deals

Description

📌 Overview
This workflow automatically processes incoming Shopify/Gmail leads and pushes them into HubSpot as both Contacts and Deals.

It helps sales and marketing teams capture leads instantly, enrich CRM data, and avoid missed opportunities.

⚡ How it works
Trigger: Watches for new emails in Gmail.
Extract Data: Parses email body (Name, Email, City, Phone, Message, Product URL/Title).
Condition: Checks if sender is Shopify before processing.
HubSpot:
Creates/updates a Contact with customer details.
Creates a Deal associated with that contact.

🎯 Benefits
📥 Automates lead capture → CRM
🚫 Eliminates manual copy-paste from Gmail
🔄 Real-time sync between Gmail and HubSpot
📈 Improves sales follow-up speed and accuracy

🛠 Setup Steps
Import this workflow into your n8n instance.
Connect your Gmail and HubSpot credentials.
Replace the HubSpot Deal Stage ID with your own pipeline stage.
(Optional) Adjust the Code Node regex if your email format differs.
Activate the workflow and test with a sample lead email.

📝 Example Email Format
Name: John Doe
Email: [email protected]
City: London
Phone: +44 7000 000000
Body: Interested in product
Product Url: https://example.com/product
Product Title: Sample Product

sticky_notes:
name: Gmail Trigger
note: >
📧 Watches for new emails in Gmail.
Polls every minute and passes email data into the flow.

name: Get a Message
note: >
📩 Fetches the full Gmail message content
(body + metadata) for parsing.

name: Extract From Email
note: >
🔍 Extracts the sender’s email address
from Gmail to identify the source.

name: If Sender is Shopify
note: >
✅ Condition node that ensures
only Shopify-originated emails/leads are processed.

name: Code Node (Regex Parser)
note: >
🧾 Parses the email body using regex
to extract Name, Email, City, Phone, Message, Product URL, and Title.

name: Edit Fields (Set Node)
note: >
📝 Cleans and structures the extracted fields
into proper JSON format before sending to HubSpot.

name: HubSpot → Create/Update Contact
note: >
👤 Creates or updates a HubSpot Contact
with the extracted lead details.

name: HubSpot → Create Deal
note: >
💼 Creates a HubSpot Deal linked to the Contact,
including campaign/product information.